Get Your Fax Right

Yes, there is faxing etiquette as well, which is a very important aspect of business communication.

 

Ø       When sending a fax, always include a cover sheet specifying whom the message is meant for.

 

Ø       Type your message whenever possible. If you have to write it out, use capital letters.

 

Ø       Corrections made using correction fluid show up as dark blotches, so make a photocopy, and use this to send the message.

 

Ø       Many people receive their faxes on a computer, so make sure the paper is inserted the right side up. If it isn't, the message can't be read unless it's printed out!

 

Ø       Remember fax paper is expensive; don't send out unnecessary or needlessly long messages. Also, call and check if the timing is convenient before sending out very long fax messages.

 

Ø       Don't fax personal or confidential messages unless you intend it to be office gossip. If such information has to be sent, do call ahead and inform the recipient so that he can personally retrieve it.